Graduate Forms

The following are a number of the forms that you will need throughout your studies. The actual forms for download are listed at the bottom of the page.

Annual Progress Report Form

Only students in the MCS program (thesis) and the PhD program who are paying continuing fees are required to fill out the form, i.e.:

• MCS students after their 1st year
• PhD students (post-Master's) after their 2nd year
• PhD students (post-Bachelor) after their 3rd year

The form can be downloaded directly from the Graduate Studies website.

The form is due at the CS Admin Office (Room 106) at the end of February.

Directed Studies Proposal Form

The Directed Studies must be approved by both the student's advisor, directed study supervisor, and the graduate coordinator. The form has to be completed by the student and signed by both the student's advisor and directed studies supervisor.

PhD Research Aptitude and Thesis Proposal Defense Form

The main idea behind the research aptitude project is to enable the Ph.D. student to get a focus on research work and provide feedback to the student at an early stage in Ph.D. studies.

Programme Form

The Faculty of Graduate Studies (FGS) requires each new student to fill out and sign a programme form before the end of the first month of the first semester. This is the most important form in your studies as it is the contract between you and FGS. The purpose of the form is for the student and the graduate coordinator to be clear on the degree requirements. Please submit it to the CS Admin Office (Room 106). This form has to be used to apply for auditing courses.

The form can be downloaded directly from the Graduate Studies website.

Programme Update Form

If the courses you have listed on your programme form do not match the course you have listed on your transcripts then you are required to fill out a programme update form and submit it to the CS Admin Office (Room 106).

The form can be downloaded directly from the Graduate Studies website.

Supervisor Selection Form

All students who are selecting or changing research supervisors should fill out supervisor selection form.

Thesis / Project Completion Form

Thesis/Project completion form should be signed by all committee members. It is the responsibility of the supervisor to submit the signed form to the graduate administrator when all corrections to thesis/project report are done. Purpose is to formally advise the graduate administrator when the student is done.

Thesis Defense / Project Presentation Scheduling Form

For student who choose project or thesis, they should fill out the thesis defense/project presentation scheduling form. The form should be signed by committee members (3 for thesis/2 for project) and chair (moderator) of the defense. Chair (distinct from committee) is required for thesis only. The purpose is to confirm commitment of committee members to attend defense/presentation and to initiate public announcement of defense/presentation.

NOTE: This form must be submitted to the CS Admin Office (Room 106) 10 business days prior to the date of the defense.

Desk, PED and Card Form

Form required to obtain an access card, desk, ped and a computer for research work.

Registrar Forms

For other forms such as waiver from academic regulation, add/drop, reassessment of final grade, intention to graduate and letter of permission, please check and download from the Registrar's Office.